Examples of Documentation Evidence

Georgia Department of Education. (2014). Teacher Keys Effectiveness System Handbook.  Atlanta:  Retrieved from http://legisweb.state.wy.us/InterimCommittee/2012/TKESHandbook.pdf

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p. 64

Examples of Documentation Evidence

Evaluators may request documentation from teachers when a standard is not observed during an announced or unannounced observation. The examples below will provide ideas that may be helpful when needing further documentation. This is not a comprehensive list of examples and should not be used as a checklist. [emphasis in original] Documentation may also need to be supplemented with conversation, discussion, and/or annotations to clarify the teacher’s practice and process.

Standards and Examples of Documentation

1. Professional Knowledge

• Summary of a plan for integrating instruction

• Class profile
• Annotated list of instructional activities for a unit
• Annotated photographs of teacher-made displays used in instruction
• Annotated samples or photographs of instructional materials created by the teacher
• Lesson/intervention plan (including goals and objectives, activities, resources, and assessment measures)

2. Instructional Planning

• Course Syllabus
• Lesson Plan
• Intervention Plan
• Team/Department Meeting Minutes
• Substitute Lesson Plan

3. Instructional Strategies

• Samples of handouts/presentation visuals
• Technology samples on disk
• Video of teacher using various instructional strategies

4. Differentiated Instruction

• Summary of consultation with appropriate staff members regarding special needs of individual students
• Samples of extension or remediation activities
• Video or annotated photographs of class working on differentiated activities
• Video of teacher instructing various groups at different levels of challenge

5. Assessment Strategies

• Copy of teacher-made tests and other assessment measures
• Copy of scoring rubric used for a student project
• Summary explaining grading procedures

6. Assessment Uses

• Brief report describing your record-keeping system and how it is used to monitor student academic progress
• Photocopies or photographs of student work with written comments
• Samples of educational reports, progress reports, or letters prepared for parents or students

7. Positive Learning Environment

• List of classroom rules with a brief explanation of the procedures used to develop and reinforce them
• Diagram of the classroom with identifying comments
• Schedule of daily classroom routines
• Explanation of behavior management philosophy and procedures

8. Academically Challenging Environment

• Samples of materials used to challenge students
• Samples of materials used to encourage creative and critical thinking
• Video of lesson with students problem-solving challenging problems

9. Professionalism

• Documentation of presentations given
• Certificates or other documentation from professional development activities completed (e.g., workshops, conferences, official transcripts from courses, etc.)
• Thank you letter for serving as a mentor, cooperating teacher, school leader, volunteer, etc.
• Reflection on personal goals

10. Communication

• Samples of communication with students explaining expectations
• Parent communication log
• Sample of email concerning student progress
• Sample of introductory letter to parents/guardians
• Sample of communication with peers